8^th International Symposium on Optical Materials
June 9-14, 2019, Wroclaw, Poland

Conference rules and regulations

of The 8^th International Symposium of Optical Materials, IS-OM8

• 1 General conditions

 The following regulations apply to the participants of The 8th International Symposium of Optical Materials, IS-OM8 will be held in Wrocław, 9-14 July 2019. This document regulates also the rules of using the internet services offered by the conference organizers through the conference web page Hereinafter referred to as the rules of the Conference participation and the rules of privacy law.

• 2 Application

Application for participation in the Conference can exclusively be made by filling out the application form available on the website of the Conference before the deadline specified by the Organizer.

• 3 Payment

The conference fee and the deadline for its payment together with information on the range of services the fee covers are listed on the conference web page. The payments can be done either by the participant or an institution he/she represents. 

• 4 Resignation from the Conference

Resignation from participation in the Conference should be made in writing. In the case of resignation before May 5, 2019 the Organizers will return the full payment – if already made - reduced by all the transfer costs. If the notification on resignation will be made after May 5, 2019 but before June 1, 2019, the Organizers will return 50% of the made payment additionally reduced by all the transfer costs. No reimbursements will be possible in the case of resignations on which the Organizers will be informed after June 01, 2019. 

• 5 Organizer Commitments

The Organizers will make every effort to organizer the conference according to the highest standards. The organizer reserves the right to make changes in the program of the conference and this cannot be a basis for directing any financial claims.

The organizer reserves the right to refuse service to those, who has not paid the fee. 

• 6 Participant Liability

Participants are required to familiarize themselves with these regulations and fully accept it.

Each participant agrees to pay the fee for the conference at the specified time and in the manner specified by the Organizer.

Each participant agrees to the processing of personal data for the purposes of organized conference.

• 7 Personal data security and handling

According to art. 13 par. 1 and par. 2 of the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), Organizer would like to inform that:
1. Particpant personal data are administrated by the Faculty of Chemistry, University of Wrocław, Joliot-Curie 14, 50-383 Wrocław.

1. Participant personal data shall be processed for the sole purpose of registration and participation in the conference The 8th International Symposium of Optical Materials, IS-OM8 organized by the University of Wrocław.
2. The handling and processing of participant personal data is based on: art. 6 par. 1 sub. (a) of the general data protection regulation, that is - the data subject has given consent to the processing of his or her personal data for one or more specific purposes and art. 6 par. 1 sub. (b), that is - processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
3. The provision of participant personal information is voluntary, however such information is necessary for the registration and participation in the Conference.
   5. Participant data shall not be transferred to a third country nor shall be made available to third-party bodies and shall be kept for the time indispensable for the realization of the purposes of processing.
4. Participant have the right to access her/his data, the right to request for rectification, deletion or limitation of processing, data portability and to object the processing of data. Participant have the right to withdraw consent to data processing at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
5. Personal data submitted for the purpose of organizing the Conference shall not be processed automatically and are not subject to profiling.

• 8 Final regulations

If the conference does not take place for reasons caused by the Organizer, the Organizer shall promptly return the payments made by the participants to their designated bank accounts or directly on a payment card from which the payment was made.

If the conference does not take place for reasons beyond the Organizer the so-called . "Force majeure" (eg, flood, fire, etc.) the Participant shall not be entitled to compensation or reimbursement of any fees associated with participation in the Conference as well as the costs of additional services ordered by the participants from the Organizer .

These Regulations shall enter into force on the date of its entry on the website

is-om8.chem.uni.wroc.pl.

The organizer has the right to change the terms and regulations. All amendments shall enter into force within seven days from the day they are published on the website.